Privacy Policy
Effective from 21 October 2026.
1. Controller
The controller of personal data on https://bv.unitex.cy (the "Portal") is CY UNITEX HOLDING LTD (Cyprus), reg. no. HE431387, address: Cyprus, Limassol, Roikou, 1. Data enquiries: office@unitex.cy. We determine the purposes and means of processing of accounts, profiles, rankings, Portal security and support. Independent organisers and coaches may be controllers in their own right for processing whose purposes they determine themselves. Where the law requires it, we conclude agreements with them under Arts. 26 and 28 GDPR.
2. What data, why, and on what basis
| Data | Purpose | Basis (GDPR) | Retention |
|---|---|---|---|
| E-mail, password, site language | account and sign-in | contract, Art. 6(1)(b) | while the account exists |
| Name, display name, sex, city, level, disciplines, optional photo | player profile, tournament sign-up, draws | contract; photo — consent, Art. 6(1)(a) | while the profile exists |
| Participation in tournaments and training: applications, rosters, payments and settlements with the coach, attendance, the coach's notes, scores, places | running tournaments and classes, history and results | contract; publishing results — legitimate interests, Art. 6(1)(f) | results for as long as a sports archive is needed, with periodic review of whether to anonymise; anonymised on request (section 6) |
| Telegram data (ID, username) and devices that receive notifications | notifications | consent | while connected |
| IP address, browser details, action log | security, abuse prevention | legitimate interests | up to 6 months |
| Messages from the "Contacts" form | replying to you | contract / legitimate interests | up to 6 months |
| Image and voice in tournament video streams, if the organiser turned filming on | showing the tournament to spectators | the organiser's legitimate interests, with a mandatory notice on the tournament page before sign-up; applying does not in itself count as consent. Where consent is needed, the organiser obtains it separately | on the channel of whoever runs the stream (the tournament organiser or the Portal) |
| Players of past tournaments without an account: name or nickname and results (received from organisers of past tournaments, Art. 14); for some — Telegram, which the person connected themselves in the club's bot | preserve history and offer you your profile | legitimate interests | until you claim the profile or ask for deletion |
We do not ask for special categories of data (health, documents, payment cards) and ask you not to enter them in free-text fields such as notes. If you have done so, you may ask us to delete them.
Our legitimate interests (Art. 6(1)(f)): keeping an open sporting history and rankings of tournaments, keeping the Portal secure and preventing abuse, showing tournaments to spectators. You may object to such processing (section 7).
Whether data is required (Art. 13(2)(e)): an account cannot be created without an e-mail and password; name, sex and city are needed to sign up for tournaments. Everything else is provided voluntarily.
3. Who sees the data
Players' names, photos and results are visible to all visitors of tournament pages and may be found by search engines. "Show my profile to everyone" hides your card from the player directory but does not hide results of tournaments already held: you can object to them (section 7), and we will correct, delete or anonymise the line. A tournament organiser and a coach are independent persons: they see the data only of participants in their own tournaments and groups and use it only to run the tournament or class, not for advertising, selling databases or other purposes. An organiser who films decides the purposes of the filming and is responsible for informing participants and for the lawfulness of publication; we are responsible for the operation of the Portal and the embedded player. Portal moderators see account data as needed for their work. E-mail is not shown to other users.
4. Recipients and transfers outside the EEA
We do not sell data. Recipients, by category: a hosting provider (the Netherlands, EEA); a messenger (including to forward your messages from the "Contacts" form to Portal administrators) and notification-delivery services if you connect them; a video-hosting service when a stream is shown on a page; tournament organisers and coaches. Some of the others are located outside the EEA (in particular, in the USA). Transfers rely on European Commission adequacy decisions or standard contractual clauses (Arts. 45–46 GDPR). You can request a copy of the safeguards at the address in section 1.
5. Cookies
We use only strictly necessary cookies: sign-in, form protection, language choice, notifications. Lifetime is from the end of the browser session up to 400 days. They need no consent; there are no advertising or analytics cookies.
6. Retention and deletion
Data is kept no longer than needed for the purposes in section 2. On request we delete your account and personal data. Your line in the results of tournaments already held is anonymised ("Player deleted") so as not to distort other participants' results. Backups are cleared within 30 days.
7. Your rights
You may: access your data and get a copy; rectify it; erase it; restrict processing; port it; object to processing based on legitimate interests; withdraw consent at any time (disconnect Telegram, turn off notifications, delete your photo) without affecting the lawfulness of earlier processing. Write to office@unitex.cy or use "Contacts". We reply within one month.
You may lodge a complaint with a supervisory authority: Office of the Commissioner for Personal Data Protection (Cyprus), https://www.dataprotection.gov.cy, or the authority of the EU country where you live or work.
8. Children
Registration is available from age 14. Where processing a child's data below the age set by law is based on consent, the consent of a parent or guardian is needed. Rules on legal capacity and on taking part in events are not changed by this threshold. Enhanced safeguards apply to public results and filming of children.
9. Automated decisions
We make no solely automated decisions with legal effect on you and do not profile.
10. Terms of use
Use of the Portal is also governed by the Terms of use.
11. Changes
A new version is published on this page with a date.